Computer-assisted dispatch - AbsoluteAstronomy.com

Computer-assisted dispatch, also called Computer Aided Dispatch (CAD), is a method of dispatching taxicab

Taxicab

A taxicab, also taxi or cab, is a type of vehicle for hire with a driver, used by a single passenger or small group of passengers, often for a non-shared ride. A taxicab conveys passengers between locations of their choice...

s, courier

Courier

A courier is a person or a company who delivers messages, packages, and mail. Couriers are distinguished from ordinary mail services by features such as speed, security, tracking, signature, specialization and individualization of express services, and swift delivery times, which are optional for...

s, field service technicians, or emergency service

Emergency service

Emergency services are organizations which ensure public safety and health by addressing different emergencies. Some agencies exist solely for addressing certain types of emergencies whilst others deal with ad hoc emergencies as part of their normal responsibilities...

s assisted by computer. It can either be used to send messages to the dispatchee via a mobile data terminal

Mobile data terminal

A mobile data terminal is a computerized device used in public transit vehicles, taxicabs, courier vehicles, service trucks, commercial trucking fleets, military logistics, fishing fleets, warehouse inventory control, and emergency vehicles to communicate with a central dispatch office...

(MDT) and/or used to store and retrieve data (i.e. radio logs, field interviews, client information, schedules, etc.). A dispatcher may announce the call details to field units over a two-way radio

Two-way radio

A two-way radio is a radio that can both transmit and receive , unlike a broadcast receiver which only receives content. The term refers to a personal radio transceiver that allows the operator to have a two-way conversation with other similar radios operating on the same radio frequency...

. Some systems communicate using a two-way radio system's selective calling

Selective calling

In a conventional, analog two-way radio system, a standard radio has noise squelch or carrier squelch which allows a radio to receive all transmissions. Selective calling is used to address a subset of all two-way radios on a single radio frequency channel...

features. CAD systems may send text messages with call-for-service details to alphanumeric pagers or wireless telephony text services like SMS

Short message service

Short Message Service is a text messaging service component of phone, web, or mobile communication systems, using standardized communications protocols that allow the exchange of short text messages between fixed line or mobile phone devices...

. The central idea is that persons in a dispatch center are able to easily view and understand the status of all units being dispatched. CAD provides displays and tools so that the dispatcher has an opportunity to handle calls-for-service as efficiently as possible.

CAD typically consists of a suite of software packages used to initiate public safety calls for service, dispatch, and maintain the status of responding resources in the field. It is generally used by emergency communications dispatchers, call-takers, and 911 operators in centralized, public-safety call centers, as well as by field personnel utilizing mobile data terminals (MDTs) or mobile data computers (MDCs).

CAD systems consist of several modules that provide services at multiple levels in a dispatch center and in the field of public safety. These services include call input, call dispatching, call status maintenance, event notes, field unit status and tracking, and call resolution and disposition. CAD systems also include interfaces that permit the software to provide services to dispatchers, calltakers, and field personnel with respect to control and use of analog radio and telephony equipment, as well as logger-recorder functions.

Manual dispatching

Computer-assisted dispatching improves the efficiency and accuracy of each step of the manual process:

The call taker records the details on a paper card and offers advice to the caller.
The paper card is passed by hand or sent on a conveyor belt
Conveyor belt
A conveyor belt consists of two or more pulleys, with a continuous loop of material - the conveyor belt - that rotates about them. One or both of the pulleys are powered, moving the belt and the material on the belt forward. The powered pulley is called the drive pulley while the unpowered pulley...

or pneumatic tube
Pneumatic tube
Pneumatic tubes are systems in which cylindrical containers are propelled through a network of tubes by compressed air or by partial vacuum...

to the dispatcher.
The dispatcher allocates the task to one or more available mobile units depending on each units capability and location.
The dispatcher passes the details of the task to the mobile unit by reading the details over two-way radio
Two-way radio
A two-way radio is a radio that can both transmit and receive , unlike a broadcast receiver which only receives content. The term refers to a personal radio transceiver that allows the operator to have a two-way conversation with other similar radios operating on the same radio frequency...

or telephone
Telephone
The telephone , colloquially referred to as a phone, is a telecommunications device that transmits and receives sounds, usually the human voice. Telephones are a point-to-point communication system whose most basic function is to allow two people separated by large distances to talk to each other...

.
The mobile unit advises the dispatcher of their progress through the task till its completion which are recorded on a paper log.
Paper logs can be reviewed afterwards for accounting for services and investigating problems with service delivery.

Methodology

Computer-assisted dispatch systems use one or more server

Server (computing)

In the context of client-server architecture, a server is a computer program running to serve the requests of other programs, the "clients". Thus, the "server" performs some computational task on behalf of "clients"...

s located in a central dispatch office, which communicate with computer terminals in a Communications Center or with mobile data terminals installed police vehicles. There are a multitude of CAD programs that suit different department needs, but the fundamentals of each system are the same. They include:

Log On/Off times of Police Personnel (sworn/non-sworn)
Generating and archiving incidents that begin with a phone call from a citizen or originate from personnel in the field
Assigning field personnel to incidents
Updating Incidents and logging those updates
Generating Case Numbers for incidents that require an investigation
Timestamping every action taken by the dispatcher at the terminal

In an ideal setting, a call is received by a call-taker and information about the call is inputted into the CAD template. Simply, Location, Reporting Party and Incident are the main fields that have to be populated by type-codes. For example, if there was a Burglary in progress, the type-code for that Incident could be "BURG"; when BURG is typed out, then the program will spell out "BURGLARY (in progress)". If the Location was at the 1400 block of Madison, the type-code could be "14MAD." The Reporting Party information would be populated by the call-taker including Last Name, First Name, Call-Back number, etc.

A typical CAD printout looks something like this based on the example above:

-----------------------------------
LOCATION - 1400 Madison
RP - Doe, John, 555-5555, 1404 Madison
INCIDENT - BURGLARY (in progress)
SYNOPSIS - "Caller reports a possible burglary in progress based on seeing individuals
inside the residence/Caller advises 2 persons inside the location and call advises
the current residents are on vacation."
-----------------------------------

Again, granted as it can be seen that the fields are spelled out, the call-taker uses those abbreviations that are already predetermined in order to quickly gather and transmit the information.

The dispatcher then receives the call from the call-taker and is able dispatch the call to those available. The dispatcher's screen would show the available personnel that are dispatchable. A typical setting can be exemplified by this:

-----------------------------------
INCIDENT # - 554123
LOCATION - 1400 Madison
RP - Doe, John, 555-5555
INCIDENT - BURGLARY (In Progress)
SYNOPSIS - "Caller reports a possible burglary in progress based on seeing individuals
inside the residence/Caller advises 2 persons inside the location and call advises
the current residents are on vacation."
UNITS - 746 (Pri), 749 (Cov)
-----------------------------------
Units available - (3)
Units out of service - (2)

745 - Avail.
746 - Not Avail. Inc # 554121
747 - Avail.
748 - Avail.
749 - Not Avail. Inc # 554122
-----------------------------------

Everything that is gathered, dispatched and disposed is usually stored in a central server where the type codes reside in, or possibly another server. All of these calls which have incident numbers attached to them can be recalled by an internal search engine. For example, a request for a printout of all calls to Madison in the past hour could be gathered by querying the CAD program by Location:

Search by: Location
LOCATION [ ]
---
Result:

(Now filled in)

Search by: Location
LOCATION [14MAD ]
---
Result: (1) Incidents

CAD can be used in a multitude of ways, whether it is for radio logs, call logs or statistical analysis.

Consoles

Typical of local government dispatching facilities, the Denver RTD's facility is one example of a transit dispatch center. Communications consoles are mounted in desk-style electronics racks. Features include multi-line telephones. Modern facilities usually include a variety of computing systems for operational and administrative purposes.

Consoles serve as a human interface and connect to push-to-talk dispatch radio systems. Audio from all channels is processed through audio level compression

Audio level compression

Dynamic range compression, also called DRC or simply compression reduces the volume of loud sounds or amplifies quiet sounds by narrowing or "compressing" an audio signal's dynamic range...

circuits and is routed to two separate speakers identified as select and unselect. Each has a volume control. The select channel or channels carry the highest priority communications. To prevent missed messages on critical channels, the select volume may be configured so it cannot be set to an inaudible level. Unselect channels may be used for special events, other agencies, or purposes that do not involve dispatch and may be inaudible. By pressing a button, any channel on the console can be toggled between select and unselect status. Each channel has an independent push-to-talk button, allowing the dispatcher to talk over one channel at a time. For broadcast messages, a single button transmits over all selected channels at the same time. A digital clock and an LED

LEd

LEd is a TeX/LaTeX editing software working under Microsoft Windows. It is a freeware product....

bar-graph or VU meter

VU meter

A VU meter is often included in audio equipment to display a signal level in Volume Units; the device is sometimes also called volume indicator ....

are included.

Each channel has a label identifying it and indicator lights and buttons to control settings. A typical channel has a busy light, a call light, select light, select button, and a transmit button. The steady, red busy light indicates another dispatch position is transmitting on the channel. The flashing yellow call light indicates a field unit is talking on the channel. The call light usually blinks for several seconds after a transmission ends allowing a busy dispatcher to look up from a telephone call and determine which channel the last message came from.

Some console dispatch panels are actually a PC based application. Such is the case of Zetron's Acom system and Avtec's Scout system. This allows for easy customization and modification of the dispatch key layout.

Service levels and geographic information

Computerized mapping

Geographic Information System

A geographic information system, geographical information science, or geospatial information studies is a system designed to capture, store, manipulate, analyze, manage, and present all types of geographically referenced data...

, Automatic vehicle location

Automatic vehicle location

Automatic vehicle location is a means for automatically determining the geographic location of a vehicle and transmitting the information to a requester....

, Automatic number identification

Automatic number identification

Automatic number identification is a feature of telephony intelligent network services that permits subscribers to display or capture the billing telephone number of a calling party. In the United States it is part of Inward Wide Area Telephone Service . ANI service was created by AT&T for...

and caller-identification technology

Caller ID

Caller ID , also called calling line identification or calling number identification or Calling Line Identification Presentation , is a telephone service, available in analog and digital phone systems and most Voice over Internet Protocol applications, that transmits a caller's number to...

are often used to enhance the service by pinpointing the locations of both the client and the most suitable vehicle for serving the client.

Some CAD systems allow several sources of information to be combined. For example, adding automatic vehicle location (AVL) and geographic information (GIS) could improve service by getting units to a service call location faster. Ideally, CAD is connected to monitor vehicle locations provided by an AVL system. This information is used to suggest the closest vehicle to an event. How is the closest unit determined?

Basic zone system

The simplest system is a beat or zone map system. For example, in a community with four fire stations, a grid is overlaid on a community map. Each zone of the grid is identified with a progression of police beats, ambulance zones, transit zones, or fire stations. One grid might be labeled: AB241. This means fire station 2, then 4, then 1, then 3 would respond to a fire call occurring inside this zone. The predefined order is created by persons with expertise in the service being provided, local geography, traffic, and patterns in calls for service.

Since only basic GIS information is included, if AVL was available, it would simply display service vehicle locations on a map. The closest unit would be interpreted by the dispatcher looking at vehicle locations projected on the map.

Where detailed geographic data are not available, units may be assigned based on the center of a district. To make the computing problem easier, the CAD system may use centroids to evaluate service vehicle locations. Centroids are estimated center points within a zone. The system calculates a distance from a fire station or AVL location to a centroid point. The closest fire station, according to CAD system rules, would be assigned. Systems may use centroids that are not exactly centered in order to skew or weight system decisions. Staff based at a fire station that is physically closer by drawing a straight line on the map may be slower to reach a zone. This can occur because responding units must drive around freeways, lakes, or terrain obstructions in order to reach a zone. A centroid may be moved because 200-car freight trains often block a railroad crossing used to access a particular zone.

This is the cheapest system to develop because it requires the least detailed geographic information and the simplest calculations. Another problem occurs where several services use the same system. Police and transit, for example, may have different ideas about what boundaries define the ideal zone or how centroids should be weighted.

CAD using geocoding

Geocoding

Geocoding is the process of finding associated geographic coordinates from other geographic data, such as street addresses, or zip codes...

is a translation

Translation

Translation is the communication of the meaning of a source-language text by means of an equivalent target-language text. Whereas interpreting undoubtedly antedates writing, translation began only after the appearance of written literature; there exist partial translations of the Sumerian Epic of...

system allowing addresses to be converted to X- and Y-coordinates. Someone placing a call for service has an address attached to a wired phone number or tells the dispatcher their address. For example, suppose the caller's address is 123 Main Street.

The GIS or CAD system includes a look-up table. The table may identify odd-numbered addresses in the community as being on the north and east sides of streets. Addresses from 113 to 157 Main Street are identified as being along Main Street's center line between Broadway and Washington. 123 is estimated to be on the north side of Main Street somewhere closer to 113 than 157. This estimate produces a latitude

Latitude

In geography, the latitude of a location on the Earth is the angular distance of that location south or north of the Equator. The latitude is an angle, and is usually measured in degrees . The equator has a latitude of 0°, the North pole has a latitude of 90° north , and the South pole has a...

and longitude

Longitude

Longitude is a geographic coordinate that specifies the east-west position of a point on the Earth's surface. It is an angular measurement, usually expressed in degrees, minutes and seconds, and denoted by the Greek letter lambda ....

, or a set of Universal Transverse Mercator coordinates. The coordinates are close enough to identify the closest service vehicle. This system may automatically append the name of the nearest cross-street or intersecting street.

Again, the system uses a straight-line distance to determine which service vehicle is closest to a call for service. If an AVL system is used, the CAD system will look through a list of most recent reported vehicle positions. Next, the positions are compared to the service vehicle status. The CAD system may identify several of the closest units that have a status of available. The dispatcher makes an ideal choice from the CAD system shortlist.

This type of system is significantly more expensive than a zone system. The basic system may start with maps from the US Census Bureau or a county assessor's office. The quality of these maps may be good but will not be ideal for dispatching. There would normally be one or more persons on staff who would deal with data changes from new development, new streets, or data quality problems. The person would compile addresses and generate street centerlines in mapping software. Geocoding varies in accuracy depending on data sources and vendors. It normally takes years of work and planning before a system is implemented. Modern geocoded systems will often display service vehicle locations, the location of service calls, and the locations of callers on a map. This helps to disambiguate calls for service and reduces the likelihood of dispatching two reports of a single call for service as two separate calls.

Another problem comes from technologies using differing datums or coordinate systems. For example, suppose your AVL system uses degrees-decimal degrees format. The AVL display for a vehicle at the Heart Butte Post Office in Montana shows a latitude and longitude of 48.28333 N, -112.83583 W. The CAD system uses degrees-minutes-seconds format data and shows the same location as 481700N, 1125009W. How do you translate? This is sometimes a problem with neighboring CAD systems. Ideally, you should be able to send and receive calls to and from CAD systems in neighboring areas. What if the state or provincial government has standardized on a different coordinate system?

Full GIS/AVL integration

The most expensive and technically-challenging systems fully utilize the capabilities of geographic information systems (GIS) and automatic vehicle location (AVL). In these systems, the street centerlines are described as routable. In addition to geocoding and accurate street centerlines, intersections have attributes or scores. Can a service vehicle turn left from eastbound Carnegie Street onto northbound Hooligan Boulevard? A scoring system is used to assess the difficulty of making the turn. At one end of the scoring system there might be an interchange where service vehicles had unrestricted access in making the turn. Perhaps both streets are one-way, making it relatively easy to turn from one onto another. In the middle scores, a left turn might be blocked occasionally by heavy traffic, a draw bridge, or street cars. At the most difficult score, the two streets may cross but the lack of any interchange does not allow service vehicles to get from one to the other.

To calculate the closest service vehicles, the CAD system does a network analysis of the road system based on these routable street centerlines. It assesses the path from the service call to the AVL location of available vehicles. The system recommends the service vehicles with the shortest path.

Routable street centerlines take into account differences between northbound and southbound lanes on a freeway or turnpike. For example, to reach a point in the southbound lanes of a turnpike, service vehicles may need to drive north to the next exit then return on the southbound side. The analysis of a routable street network takes this into account so long as the event location is accurately reported. Routable systems account for barriers like lakes by calculating the distance of the driven route rather than a straight line distance. It is assumed the service vehicle driver knows the shortest path or that all drivers make similar numbers of wrong turns.

Concentration

CAD systems require support staff with special skills. This can lead to concentration of dispatch facilities, particularly where there is population growth or where automation is required to meet defined service objectives.

In any system, concentration of facilities increases risks of outages or massive failures. In a system where the call traffic is so high that advanced technology is needed to handle routine levels of day-to-day calls, relatively minor failures can have major effects on service levels. For example, where everyone is used to the convenience of automatic vehicle location (AVL), an AVL outage can suddenly increase staff workloads. Suppose a failure causes a condition where CAD cannot recommend a closest unit. How will the dispatcher efficiently assess which unit to assign?

Data management problem

Data quality and data management are significant issues in every system. Part of managing the problem is to establish and enforce standards for data.

Staffing will periodically change as people retire or are promoted. One staff member entered street names, "McDonald" while others enter the same street "Mc Donald." When a complaint-taker is typing a street name into the CAD system, these will sort differently:

Mc Donald Av
Mc Intosh Av
Mc Gulliver Wy
Mc Zzyrx Rd
McDonald Av

How will quality standards be implemented to prevent mis-sorted type-ahead feature entries?

Disambiguation can be a problem in cases, for example, where a service area has two Main Streets. In large service areas it is normal to have dozens to hundreds of duplicated and similar street names. The problem can be complicated if the person requesting service is not calling from a wired phone and their location is unclear. Some long streets may have identical address ranges in each city along their route. The caller is in front of 2200 Main Street, but which one? How will the decision-making process be reinforced by good data quality?

Systems require perpetual software upgrades each of which may normalize data differently. Or, a different company may win the low bid next time a system is replaced. Imagine taking a file of 270,000 addresses that took a staff ten years to compile and feeding them through a parsing filter to split street, drive, or road, from each record. Imagine a new system stores apartment and suite letters, (2200 A Main Street) in separate fields and you are responsible for the conversion.

Data exchange (EDI)

In public safety systems, standards are under discussion to allow disparate systems to exchange call information. For example, a call taker at the county fire department

Fire department

A fire department or fire brigade is a public or private organization that provides fire protection for a certain jurisdiction, which typically is a municipality, county, or fire protection district...

receives a call for an auto accident inside a city limit. Evolving standards will allow CAD systems to send messages to one another for calls originating outside local jurisdiction. Some entities have arrangements that already support data exchange between systems, but standards aim to make these interconnections more common. Because of auditing trail and fail-safe needs, the problem is more complex than it sounds.

The usage of EDI applied to CAD is specific to the law enforcement community and should not be confused with Electronic Document Interchange (EDI) standards for eCommerce. Within law enforcement EDI is used as a buzzword to represent all electronic automated messaging.

More mature efforts to interconnect CAD can be found in the standards developed for the Intelligent Transportation Initiatives program of Department of Transportation. This initiative sponsored the IEEE 1512 series of protocols for emergency management which provides sophisticated means to coordinate incidents across operations centers using CAD software.

Additional work is occurring under the National Information Exchange Model

National Information Exchange Model

The National Information Exchange Model is an XML-based information exchange framework from the United States. NIEM represents a collaborative partnership of agencies and organizations across all levels of government and with private industry...

to link homeland security with CAD. Also the OASIS

OASIS (organization)

The Organization for the Advancement of Structured Information Standards is a global consortium that drives the development, convergence and adoption of e-business and web service standards...

international standards body has produced standards funded in part by the DHS

United States Department of Homeland Security

The United States Department of Homeland Security is a cabinet department of the United States federal government, created in response to the September 11 attacks, and with the primary responsibilities of protecting the territory of the United States and protectorates from and responding to...

and the disaster management e-gov initiative to communicate in emergencies.

Other interoperability technologies can bridge disparities between the data-format, software, and hardware that constitute various computer-aided dispatch systems in various jurisdictions. Middleware, software and servers (data brokers), can translate and integrate various systems into a seamless automated dispatch system. One example of such middleware (provided by Utah-based FATPOT Technologies/CII) exists in Orange County, Calif., where the Fire Authority has integrated different emergency service answering points into a seamless dispatching network. A similar project was completed for the Silicon Valley Regional Interoperability Project (SVRIP), and is part of the Dept. of Homeland Security's CADIP report.

Part of business enterprise computing system

In business use of CAD, the dispatch system may be a module or part of a larger enterprise computing system. Rather than having multiple infrastructure's, being able to have a single infrastructure with many applications running on it is important.

At the high end of enterprise integration for CAD there is SOS. SOS or Systems of Systems is a methodology and a set of technology for linking distributed independent applications into one meta-system or system of systems. These methods were originally being used at DOD for command and control (C2) but have now been applied to dispatch in efforts like the Department of Transportation Intelligent Transportation System at the Transportation Management Centers and other efforts involving DHS counterterrorism or fusion centers. Some local jurisdictions have also integrated their dispatch systems using EAI (Electronic Application Integration) software.

Recent developments

Computer aided call handling

Computer aided call handling is a methodology for managing calls to service providers, such as emergency services, through the use of computer based algorithms in order to make consistent and objective decisions on action to be taken...

(CACH) is built on the premise that effective call handling is the foundation for an efficient dispatch response. By using structured call handling and a series of risk calculations, such systems can make objective dispatch recommendations based on information provided by the caller.

External links

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