Exemplified copy
Encyclopedia
An exemplified copy is an official attested copy or transcript of a public instrument, made under the seal and original pen-in-hand signature of a court or public functionary and in the name of the sovereign, e.g., "The People of the State of New York". Exemplifications can only be attested and executed by either the authority holding the record or the issuing authority. Exemplified copies are also usually an extract or transcript made directly from the original. They can be contrasted with certified copies
which are attested by a public authority who does not necessarily execute the copy; are signed and sealed by the certifier, not necessarily the issuing authority or recorder; and are a facsimile, made from the original or not, and vary as to faithfulness, e.g., fair copy, imitative copy, and so forth.
Certified copies of birth and death records from New York City
, Los Angeles
, Georgia, and in certain other locations in the U.S. can, if requested, be accompanied by a letter of exemplification. This is the first step in a process leading to authentication
or an apostille, which are often needed if the record is to be used outside the U.S.; the New York State
Department of State, Division of Corporations has a web page explaining this. In Canada
and Australia
and certain other common-law jurisdictions, exemplifications may be made of any official document by a notary public
.
More specifically, the term refers to an attested copy of a legal pleading
in its entirety. In this sense it is also known as a triple certificate or 3-way certificate. Its authenticity is sworn to by the clerk
of the court where the judgement was rendered and counter-authenticated by the presiding judicial officer of that Court. The clerk then swears to the authenticity of the judge’s signature, incumbency, and authority. The certificate page with the triple authentication is called the exemplification.
A copy of this type is normally required by other states
and countries when copies are being submitted for filing in their local court.
Certified copy
A certified copy is a copy of a primary document, that has on it an endorsement or certificate that it is a true copy of the primary document...
which are attested by a public authority who does not necessarily execute the copy; are signed and sealed by the certifier, not necessarily the issuing authority or recorder; and are a facsimile, made from the original or not, and vary as to faithfulness, e.g., fair copy, imitative copy, and so forth.
Government of New York City
The government of New York City is organized under the City Charter and provides for a "strong" mayor-council system. The government of New York is more centralized than that of most other U.S...
, Los Angeles
Los Ángeles
Los Ángeles is the capital of the province of Biobío, in the commune of the same name, in Region VIII , in the center-south of Chile. It is located between the Laja and Biobío rivers. The population is 123,445 inhabitants...
, Georgia, and in certain other locations in the U.S. can, if requested, be accompanied by a letter of exemplification. This is the first step in a process leading to authentication
Authentication
Authentication is the act of confirming the truth of an attribute of a datum or entity...
or an apostille, which are often needed if the record is to be used outside the U.S.; the New York State
Government of New York
As in all 50 states, the head of the executive branch of the government of New York is a Governor. The legislative branch is called the Legislature and consists of a Senate and an Assembly. Unlike most states, New York electoral law permits electoral fusion; thus New York ballots tend to show a...
Department of State, Division of Corporations has a web page explaining this. In Canada
Canada
Canada is a North American country consisting of ten provinces and three territories. Located in the northern part of the continent, it extends from the Atlantic Ocean in the east to the Pacific Ocean in the west, and northward into the Arctic Ocean...
and Australia
Australia
Australia , officially the Commonwealth of Australia, is a country in the Southern Hemisphere comprising the mainland of the Australian continent, the island of Tasmania, and numerous smaller islands in the Indian and Pacific Oceans. It is the world's sixth-largest country by total area...
and certain other common-law jurisdictions, exemplifications may be made of any official document by a notary public
Notary public
A notary public in the common law world is a public officer constituted by law to serve the public in non-contentious matters usually concerned with estates, deeds, powers-of-attorney, and foreign and international business...
.
More specifically, the term refers to an attested copy of a legal pleading
Pleading
In law as practiced in countries that follow the English models, a pleading is a formal written statement filed with a court by parties in a civil action, other than a motion...
in its entirety. In this sense it is also known as a triple certificate or 3-way certificate. Its authenticity is sworn to by the clerk
Court clerk
A court clerk is an officer of the court whose responsibilities include maintaining the records of a court. Another duty is to administer oaths to witnesses, jurors, and grand jurors...
of the court where the judgement was rendered and counter-authenticated by the presiding judicial officer of that Court. The clerk then swears to the authenticity of the judge’s signature, incumbency, and authority. The certificate page with the triple authentication is called the exemplification.
A copy of this type is normally required by other states
U.S. state
A U.S. state is any one of the 50 federated states of the United States of America that share sovereignty with the federal government. Because of this shared sovereignty, an American is a citizen both of the federal entity and of his or her state of domicile. Four states use the official title of...
and countries when copies are being submitted for filing in their local court.