Transaction documents refers to legally relevant documents that are either printed, inserter and mailed, or electronically presented. They consist of a mixture of fixed and variable data.

These documents are usually created by organizations through their financial computing system and then delivered to other parties (such as clients) through the post office

Post office

A post office is a facility forming part of a postal system for the posting, receipt, sorting, handling, transmission or delivery of mail.Post offices offer mail-related services such as post office boxes, postage and packaging supplies...

 or through an electronic billing

Electronic billing

Electronic billing is the electronic delivery of invoices and related information by a company to its customers. Electronic billing is referred to by a variety of terms,including the following:*Electronic bill payment...

 system. The printed transaction documents, once delivered to the post office

Post office

A post office is a facility forming part of a postal system for the posting, receipt, sorting, handling, transmission or delivery of mail.Post offices offer mail-related services such as post office boxes, postage and packaging supplies...

, conform to the mail box rule.

Common examples of transaction documents are:

• bills
• bank statements (and credit card, financial services, etc.)
• insurance policies
• notices
• other legally relevant correspondence, etc.

Xplor international

Xplor International

Xplor International also known as The Electronic Document Systems Association is an international trade association specifically focused on the issues of transaction documents. Transaction documents are legally relevant documents that are either printed and mailed or are electronically delivered e.g...

is a technical association that focuses on the best practices and technologies associated with these documents.